Kazakhstan Embassy in Canada
The Kazakhstan Embassy in Ottawa plays a vital role in supporting Kazakh citizens living or traveling in Canada while also fostering strong diplomatic, economic, and cultural ties between the two countries. It serves Canadian residents and other foreign nationals seeking to engage with Kazakhstan for travel, study, work, or business purposes.
This guide outlines the key services offered at the Embassy, including consular assistance for Kazakh nationals, passport and identity documentation, visa support for Canadians and third-country nationals, notarial services, and the legalization of official documents. The Embassy is committed to maintaining open channels for cooperation and to safeguarding the rights and interests of Kazakh citizens abroad.
Whether you are a Kazakh national in need of consular help or a Canadian citizen planning a visit or formal engagement with Kazakhstan, understanding the available embassy services and processes will help ensure a well-prepared and efficient experience.
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The Kazakhstan Embassy in Canada
The Embassy of Kazakhstan in Ottawa provides consular services to Kazakh citizens residing or traveling in Canada, including assistance with passport-related matters, registration of nationals abroad, and notarial services. It also supports the authentication and legalization of documents for official use in Kazakhstan or Canada.
For Canadian citizens and other foreign nationals, the Embassy processes visa applications for travel to Kazakhstan, including short-term visits and business-related stays. It advises applicants to review current visa regulations based on the purpose and length of stay, and to follow proper documentation procedures.
The Embassy also promotes cooperation in education and culture, supports international partnerships between institutions, and fosters people-to-people ties. In addition, it plays an active role in enhancing diplomatic relations between Kazakhstan and Canada across sectors such as trade, innovation, science, and sustainable development.
Contact details
Kazakhstan Embassy in Canada – Ottawa
- 150 Metcalfe Street, Suite 702 Ottawa, Ontario, K2P 1P1, Canada
- +1 (613) 695-8055
Note: The Embassy of Kazakhstan in Ottawa is the only official Kazakh diplomatic mission in Canada as per the official source. No other consulates are currently listed.
Opening Hours
Kazakhstan Embassy in Ottawa (Consular Division):
- Monday to Friday, 9:00 a.m. – 6:00 p.m. (Eastern Time)
Consular services are available by appointment only. Visitors must schedule an appointment in advance through the Embassy’s official contact channels. Walk-in services are not accepted.
Please note: The Embassy is closed on weekends and during official public holidays observed in Kazakhstan and Canada. Visitors are encouraged to confirm working hours during holiday periods before planning their visit.
Payment methods
Payments for consular services at the Kazakhstan Embassy in Ottawa must be made in Canadian dollars (CAD). The accepted payment method is typically by bank draft or money order made payable to the “Kazakhstan Embassy”.
Cash and personal cheques are not accepted. It is recommended to contact the consular section directly before submitting any payment to confirm the correct method and amount, especially when mailing documents for consular processing.
Important Notes on Consular Jurisdictions
The Kazakhstan Embassy in Ottawa serves all provinces and territories across Canada. It is the sole Kazakh diplomatic mission in the country and handles all consular affairs nationwide.
There are no additional Kazakh consulates in Canada at this time.
List of Consular Services at the Kazakhstan Embassy in Canada
The Kazakhstan Embassy in Canada offers a range of consular services, including:
- Visa issuance for Canadian citizens and other residents traveling to Kazakhstan
- Legalization and authentication of documents for official use in Kazakhstan or Canada
- Passport and national ID services for Kazakh citizens
- Notarial services, including powers of attorney, affidavits, and certified copies
- Registration of Kazakh nationals living abroad
- Emergency assistance for Kazakh citizens in distress
Document Authentication Process - Apostille
As of January 11, 2024, both Canada and Kazakhstan are members of the Hague Apostille Convention, eliminating the need for traditional legalization of public documents between the two countries.
This means Canadian public documents intended for use in Kazakhstan, such as birth and marriage certificates, diplomas, police clearances, and business records, no longer need to be legalized at the Kazakhstan Embassy in Canada. Instead, they require an apostille issued by Canadian authorities.
Apostilles are granted by Global Affairs Canada or by designated provincial competent authorities in Alberta, British Columbia, Ontario, Quebec, and Saskatchewan, depending on where the document was issued or notarized.
Unofficial documents, such as copies or translations, must be notarized by a Canadian notary public before they can be apostilled.
Once apostilled, these documents are legally recognized in Kazakhstan for administrative, legal, or business purposes; no further legalization is needed.
Similarly, Kazakhstan documents intended for use in Canada must now be apostilled by Kazakhstan authorities before being valid for use within Canadian institutions or government bodies.
Apostille Process for Canadian Documents Intended for Kazakhstan
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When is an apostille needed? |
Canadian public documents to be used in Kazakhstan require a single-step apostille issued by the appropriate Canadian authority. |
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Description |
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Who can apply? |
Canadian citizens and foreign nationals residing in Canada who intend to use Canadian-issued documents in Kazakhstan. |
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Fee (in CAD) |
Apostille: Free via Global Affairs Canada (or provincial authorities)
Notary: CAD 35–75
Provincial apostille cost: CAD 10–65, depending on the province, e.g., (Ontario: CAD 16 for notarial documents, CAD 32 for public documents, Quebec: CAD 65 per document, Alberta: CAD 25 per document, British Columbia: CAD 20 per document, Saskatchewan: CAD 50 per document)
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Processing Time |
Notarial processing (if required) typically takes about 5 business days.
Apostille issuance by Global Affairs Canada or provincial authorities may take 10–20 business days.
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Criteria for apostille |
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How to submit |
Apostilles are issued by Global Affairs Canada (for federal documents and for provinces/territories that have not designated their own apostille authority) or by provincial authorities in provinces like Ontario, Quebec, British Columbia, Alberta, and Saskatchewan.
Global Affairs Canada
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Submission Notes |
Courier waybills with account numbers are not accepted; only prepaid shipping labels or envelopes.
Notarization must be completed before submission if the document is unofficial, a translation, or lacks formal certification.
If unsure, notarization prior to apostille submission is recommended to avoid rejection.
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Looking for a Faster Apostille?
Notarial Services at the Kazakhstan Embassy in Canada
The Kazakhstan Embassy in Ottawa provides notarial services for Kazakh citizens and eligible foreign nationals residing in Canada. These services include the issuance of powers of attorney, consent forms, affidavits, certified copies, and other legal documents intended for use in Kazakhstan. All notarial services are offered strictly by appointment.
Scope and Available Services
Notarial services at the Embassy may be requested for a range of purposes, including:
- Issuance and notarization of powers of attorney for legal, financial, or administrative matters in Kazakhstan
- Parental consent forms for minors traveling without one or both parents
- Certification of signatures and true copies of documents
- Execution of sworn statements and affidavits for personal or official use in Kazakhstan
All documents must be submitted in either Kazakh or Russian. If originally issued in English or French, an official translation into Kazakh or Russian is required. The Embassy does not provide translation services.
Appointment and Submission Procedures
All applicants must schedule an appointment by contacting the Embassy. On the day of the appointment, applicants are required to bring:
- The original document and its official translation (if applicable)
- A valid passport or national identity card
- Proof of legal residency in Canada (if not a Canadian citizen)
- Completed application form (provided by the Embassy)
Fees and Payment Method
Consular fees for notarial services must be paid in Canadian dollars via money order or bank draft, payable to the Embassy of Kazakhstan. The exact fee varies depending on the type of document and service requested. Cash and personal cheques are not accepted. Applicants should confirm the applicable fee in advance.
Special Note on Powers of Attorney and Consent Forms
Documents such as powers of attorney and travel consents for minors must be notarized in person at the Embassy. These documents are legally binding in Kazakhstan and are commonly required for real estate transactions, guardianship matters, or travel authorization.
Legalization and Apostille Services
Since Kazakhstan and Canada are both parties to the Hague Apostille Convention (effective January 2024), documents issued in Canada can now be apostilled through Global Affairs Canada instead of being legalized by the Embassy. However, for documents originating in Kazakhstan or requiring Embassy validation, notarial and legalization services remain available in Ottawa.
Birth Registration and Civil Status Declarations
The Embassy also facilitates consular registration of birth for Kazakh nationals born in Canada. Required documents include:
- The child’s Canadian birth certificate, apostilled and officially translated into Kazakh or Russian
- Passports or identity cards of the parents
- Completed registration forms and sworn statements, performed in person at the Embassy
All birth registration documents are transmitted directly to the appropriate civil registration authorities in Kazakhstan.
Travel and Passport Services at the Kazakhstan Embassy in Canada
The Kazakhstan Embassy in Ottawa provides essential travel and passport services for Kazakh citizens residing in or temporarily located in Canada. These services include the issuance and renewal of Kazakh passports, emergency documentation for return to Kazakhstan, and assistance with lost or expired travel documents. All consular services are offered by appointment only.
Passport Services Offered
New Passport Issuance: Kazakh citizens living in Canada may apply for a new passport through the Embassy. Applicants must provide valid identification, supporting documentation, and biometric data as required under Kazakh law.
Passport Renewal: Citizens holding an expiring or expired Kazakh passport may request renewal by contacting the Embassy directly. The process requires submission of identity documents, proof of citizenship, and standard passport photos.
Emergency Travel Documents: In cases of lost, stolen, or expired passports, Kazakh citizens may apply for a temporary one-way travel document that enables return to Kazakhstan. This is issued based on proof of identity and citizenship, and requires in-person verification.
Application Process
Appointment Required: All passport and travel-related services must be scheduled in advance. Applicants are advised to email [email protected] or call the Embassy to request an appointment and receive the necessary forms and requirements.
Required Documents: Applicants must provide their existing passport (if available), national ID or proof of citizenship, completed forms, and standard-sized passport photographs. Additional documents may be required depending on the specific request (e.g., parental consent for minors).
Biometric Data: Passport issuance and renewal may involve biometric data collection (such as fingerprints or digital photos), in accordance with Kazakhstan’s passport regulations.
Payment and Fees
Consular fees for passport services must be paid in Canadian dollars via money order or bank draft made out to the Kazakhstan Embassy. The exact fees vary based on the type of document issued. Personal cheques and cash are not accepted. Applicants will receive payment instructions upon appointment confirmation.
Processing Times
Passport issuance and renewal timelines may vary depending on the document type and whether the application must be sent to Kazakhstan for final processing. Applicants are encouraged to apply well in advance of travel to avoid delays. Emergency travel documents are typically issued within a few business days after verification.
Important Travel Notes for Kazakh Citizens in Canada
Kazakh citizens are advised to travel with a valid Kazakh passport even if they possess Canadian residency or dual nationality. Entry into Kazakhstan may be denied or delayed if the traveler cannot present a valid Kazakh passport or legal documentation proving Kazakh citizenship.
Immigration and Citizenship Services at the Kazakhstan Embassy in Canada
The Kazakhstan Embassy in Ottawa provides visa, immigration, and consular support services for Canadian residents and foreign nationals seeking to travel, work, study, or conduct business in Kazakhstan. These services also support Kazakh citizens abroad with documentation and consular registration.
Visa Applications for Kazakhstan
Visa-Free Entry for Canadians
Canadian citizens are eligible for visa-free entry into Kazakhstan for up to 30 days for tourism or short business trips. Travelers must hold a valid Canadian passport with at least 6 months’ validity from the date of arrival.
Visa-Free Regime Details:
- Valid for 30 consecutive calendar days per visit
- Applicable to citizens of over 80 countries, including Canada
- Multiple short visits are permitted, but not more than 90 days within any 180-day period
- No invitation letter required for visa-free stays
- Travelers must have valid return tickets and sufficient financial means for the duration of stay
Visa Applications (Beyond 30 Days)
For stays longer than 30 days or for specific purposes such as employment, study, or official business, a Kazakhstan visa is required. The Kazakhstan Embassy in Ottawa processes visa applications by appointment only. Applicants must submit their visa requests in person or by mail with all supporting documents.
General Visa Requirements Include:
- Completed visa application form
- Passport valid for at least 6 months beyond the intended stay
- Passport-size photograph (recent, in color)
- Letter of invitation from Kazakhstan (for most visa types)
- Proof of accommodation or host details
- Travel itinerary or return flight information
- Payment of applicable visa fees by money order or bank draft (in CAD)
Types of Visas Issued:
- Tourist Visas (Single/Double Entry)
- Business Visas (with or without invitation, depending on purpose)
- Private Visas (for visiting relatives or personal matters)
- Work and Study Visas (require coordination with Kazakh authorities and an invitation letter from the host institution or employer)
Visa processing typically takes 5–10 business days, though longer durations may apply depending on the visa type and completeness of submitted documentation.
Consular Registration and Support for Kazakh Citizens in Canada
Kazakh citizens residing in or visiting Canada are encouraged to register with the Kazakhstan Embassy in Ottawa. This consular registration ensures the Embassy can provide timely assistance in case of emergencies, travel disruptions, or legal matters.
Passport and Identity Services:
- Renewal or replacement of expired or lost Kazakh passports
- Issuance of temporary travel documents for return to Kazakhstan
- Certification of civil status documents (e.g., birth, marriage, or name changes)
All such services require verified proof of identity and legal status in Canada, as well as standard consular fees.
Fees, Submission & Appointment Requirements
- All visa and citizenship-related services require an appointment
- Fees are payable in Canadian dollars by bank draft or money order only
- Cash and personal cheques are not accepted
- Translation into Kazakh or Russian is mandatory for foreign-issued documents submitted as part of any immigration or legal application
Important Notes for Travelers to Kazakhstan
- Travelers must have at least six months’ passport validity from the date of entry
- Overstaying the visa-free period or visa conditions may result in fines or entry bans
- Dual citizens must travel with their valid Kazakh passport when entering Kazakhstan
- All visa-related documents and forms must be completed accurately and in full
Kazakhstan Embassy FAQS
How can I authenticate a Canadian document for use in Kazakhstan?
Both Canada and Kazakhstan are members of the Hague Apostille Convention. Canadian documents intended for use in Kazakhstan must now be apostilled by Global Affairs Canada or designated provincial authorities. No additional legalization by the Embassy of Kazakhstan is required after the apostille is obtained.
What is an apostille and how does it differ from legalization?
An apostille is a form of international certification that verifies the authenticity of a document for use in another Hague Convention country, like Kazakhstan. It replaces the traditional two-step process of authentication and embassy legalization with one simplified step issued by Canadian authorities.
Do I still need to visit the Kazakhstan Embassy for document legalization?
No, in most cases you do not need to visit the Embassy. If your Canadian document has been apostilled, it is legally valid in Kazakhstan without further Embassy processing. The apostille system is fully recognized between both countries.
Can DAC assist with notarizing my documents for the apostille process?
Yes. If your document is not an original government-issued certificate, for example, a personal letter, a corporate agreement, or a copy of an academic credential, it must be notarized by a Canadian notary public before it can be apostilled. DAC coordinates notarization to ensure full compliance.
What types of Canadian documents can be apostilled for use in Kazakhstan?
Canadian documents commonly apostilled for Kazakhstan include birth and marriage certificates, RCMP police clearances, academic degrees, transcripts, powers of attorney, business registration records, corporate resolutions, and export-related documents. DAC ensures these are properly prepared, notarized if needed, and submitted to the appropriate Canadian apostille authority.
How long does it take to apostille Canadian documents for use in Kazakhstan?
Processing times vary depending on the issuing province and document type. Most apostille requests through DAC are completed within 5 to 15 business days, with faster timelines possible for some documents. Translation services may add 2–5 days if required.
Is translation into Kazakh or Russian required?
Yes. Documents to be presented in Kazakhstan must be translated into Kazakh or Russian. The translation should be certified and, where necessary, notarized. The translation itself may also need to be apostilled or legalized depending on the authority requesting the document. DAC provides certified translation services, ensuring that apostilled documents are linguistically and legally acceptable for use by Kazakhstan institutions, universities, or government bodies.
I need to use my Canadian diploma in Kazakhstan. What are the required steps?
Your diploma may first need to be notarized if it’s not issued by a public authority, in the appropriate jurisdiction for the apostille. After that, it will be apostilled by Global Affairs Canada or a provincial authority-we use the provincial authority in Ottawa. Certified translation will also be required. DAC can assist with each of these steps.
Can the Kazakhstan Embassy in Canada help with visas or Kazakhstan travel documentation?
Yes, the Kazakhstan Embassy in Canada provides support with visa applications and travel documentation for individuals traveling to Kazakhstan. This includes issuing visas for tourism, business, study, and long-term stays (over 30 days), as well as processing temporary travel documents and passport renewals for Kazakh citizens abroad. All services are provided by appointment only, and applicants must submit the required documentation and pay applicable consular fees. For short visits (up to 30 days), Canadian citizens do not need a visa.
How do I begin working with DAC to apostille my documents for Kazakhstan?
Simply request a free quote through our website. DAC will guide you step-by-step—helping with notarization (if needed), obtaining the apostille, and translating your documents into Kazakh or Russian for official use.
IN CONCLUSION
You should now have a clearer understanding of the requirements, fees, and procedures to obtain visas, passports, document apostille, and other consular services from the Kazakhstan Embassy in Canada.
Navigating embassy processes and government departments can be complex and overwhelming, especially if you are planning to travel, work, study, or immigrate to Kazakhstan, or if you need to authenticate important documents for official use.
At Document Authentication Canada (DAC), we simplify and streamline the entire process for you. We coordinate closely with the Kazakhstan Embassy in Ottawa to ensure your documents are correctly prepared, submitted, and returned to you on time.
Whether you need assistance with Kazakhstan visa applications, passport renewals, document apostille, or citizenship matters, our expert team is here to guide you every step of the way.
Contact us today at 613-229-6674 for a personalized quote and a free document review!
About The Author
Muna Hasen, Director of Customer Experience
Muna Hasen brings a strong background in legal support and community engagement. Born and raised in Ottawa, she has gained valuable experience both across Canada and internationally. Muna is committed to client-centered service, ensuring every interaction is guided by clarity, professionalism, and trust.