Last Updated Date: July 24, 2021

Portugal Embassy in Ottawa

The Embassy of Portugal in Ottawa provides consular assistance to Portuguese citizens in Canada. The Embassy also serves foreigners who want to visit, work or reside in Portugal.

This guide contains all you need to know about document legalization at the Portuguese Embassy, including processing times, fees, and how to submit your documents.

Portugal Embassy Canada

Table of Contents

Embassy of Portugal Ottawa

The Portugal Embassy in Ottawa legalizes documents that have first been authenticated by Global Affairs Canada. There are also Portuguese Consulates that you can visit to legalize your documents.

The Portuguese Embassy also offers other consular services, including consular registration, assignment of Tax Identification Number (NIF), issuing of ID cards, citizen cards, certificates, passports, travel documents, criminal record certificates, and documents for minors to travel. It can also register nationality, voting, military service, and civil registry. Other services include circulation of companion animals, consular presence, and powers of attorney.

Contact details

Portugal Embassy in Canada

Consulate General of Portugal in Montreal

Consulate General of Portugal in Toronto

Consulate General of Portugal in Vancouver

Honorary Consulate of Portugal in Edmonton

Honorary Consulate of Portugal in Winnipeg

Consular Emergency Office - 24/7 helpline for emergencies only

Opening Hours

Embassy of Portugal in Ottawa

Consulate General of Portugal in Montreal

Consulate General of Portugal in Toronto

Consulate General of Portugal in Vancouver

Service is only provided by appointment. Make an appointment via email. All the email addresses for the respective consular offices are found above in the contact details section.

Payment methods

Please contact the embassy of Portugal directly to find out about the accepted payment methods.

Legalization at the Portugal Embassy in Ottawa

What is a Portugal legalization?

Your Canadian documents need to be legalized to be valid for use in Portugal. This process is conducted by the Embassy of Portugal in Ottawa and Portuguese Consular Offices across Canada.

This process is sometimes called attestation, authentication, or apostille. Apostille cannot be issued by Canada because it is not a member of the Hague Apostille Convention. Therefore, the correct term for the Canadian-Portuguese process is authentication and legalization. This is the equivalent of an apostille.

Before your Canadian document can be accepted for use in Portugal, you must first submit it for authentication at Global Affairs Canada and then for legalization at the Portugal Embassy or one of its Consulates.

The Legalization process at the Portugal Embassy

You must legalize your documents in person at the Embassy of Portugal in Ottawa or one of its Consulates.

  1. Before submitting your document to the Embassy or Consulate, obtain authentication by Global Affairs Canada.
  2. Book an appointment to legalize your documents at the Embassy of Portugal. The email addresses for each consular unit are found above, in the Contact Details section.
  3. When heading to the Embassy, make sure to take your citizen card or your ID card along with the document to be legalized.
  4. Issue payment. The fees are listed below in the FAQ.

Portugal Legalization FAQ

The fees for legalization at the Embassy of Portugal in Ottawa depend on the number of signatures and letters being legalized. They also depend on whether the legalization needs to have a special mention.

Below is a helpful table outlining the fees.

Type of legalizationFee in CAD 
Legalization of each signature22.95
Legalization of each signature and letter22.95
Legalization with special mention30.60

You can find the full list of fees for all the consular services offered at the Embassy here.

Firstly, your documents need to be authenticated by Global Affairs Canada prior to submitting them to the Embassy of Portugal. They can typically authenticate your documents on the same day if you’ve prepared the documents correctly and are submitting them in person. If sending them in by mail, it will take a minimum of 15 days, excluding postage time.

The Embassy of Portugal in Ottawa typically takes 1 day to process and legalize your documents. You must book an appointment prior and show up in person.

While this may not seem too long, delays do happen, especially if you do not submit the correct documentation or your documents haven’t been adequately prepared. At Document Authentication Canada, we streamline the authentication process, saving you time and money. Get in touch with us on 1-855-700-5840 for a free document evaluation and quote.

The Embassy of Portugal in Ottawa can legalize the following documents provided that they have first been authenticated by Global Affairs Canada:

  • Birth certificates
  • Name change certificate
  • Death Certificates
  • Marriage Certificates
  • Divorce Certificates
  • Power of Attorney
  • Criminal Record Checks
  • Adoption Papers
  • Doctor/ Medical note
  • Citizenship and Immigration documents
  • Statements In Lieu of Certificate of Non-Impediment to Marriage Abroad
  • Educational documents
  • Letter of experience
  • Letter of employment
  • Regulatory Documents
  • GMP Certificates
  • Medical Device Licenses
  • Veterinarian documents
  • Medical Documentation
  • Certificates of Origin
  • Canada Revenue Agency documents
  • Letter of Appointment
  • Ownership document
  • Articles of Incorporation
  • Certificate of Amendment
  • Certificate of Good Standing
  • Affidavit – Agreement/Certificate of Incorporation
  • Purchase or sale agreement
  • Trade Marks Registration
  • Bill of Lading
  • Authorization of Agent
  • Sole Distributorship
  • Bylaws
  • Letter of Invitation
  • Patents / Assignments
  • Pharmaceutical Certificates
  • Business letters and other business-related documents.

 

It is generally recommended to take the original document to be legalized.

No, you do not require translations. However, you should confirm this with the Portuguese entity where you will be using your documents to see whether it’s a requirement on their end.

Yes, you do. Official documents such as educational ones must be legalized under Portuguese law by verifying the signatures on the documents.

Portugal Embassy Canada

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Other Consular Services offered by the Embassy of Portugal in Canada

Apart from legalization services, the Embassy of Portugal in Canada provides consular services for Portuguese residing in Canada and Canadians and other foreigners who are traveling or moving to Portugal.

Below is a list of services offered by the Embassy:

  • Consular Registration
  • Assignment of Tax Identification Number (NIF)
  • ID Card
  • Citizen Card
  • Certificates
  • Circulation of Companion Animals
  • Nationality Registration
  • Other Travel Documents
  • Common Passport
  • Consular Presence
  • Powers of Attorney
  • Voter registration
  • Civil Registry
  • Criminal Record Certificates
  • Military Service Registration
  • Minors Travel

 

You can find detailed information about each of these services on the Portuguese Embassy’s official website.

Portugal Embassy in Ottawa FAQs

Yes, it does. Portugal has an Embassy in Ottawa Canada, as well as 3 Consulates and 2 Honorary Consulates spread across Canada. These are:

Portuguese Consulate Montreal (Consulate-General)
Portuguese Consulate Toronto (Consulate-General)
Portuguese Consulate Vancouver (Consulate-General)
Portuguese Consulate Edmonton (Honorary)
Portuguese Consulate Winnipeg (Honorary)

Addresses and contact details are provided in the Contact Details section of this guide.

Yes, there is an Embassy in Lisbon and 2 Consulates. Here are the contact details:

Embassy of Canada in Lisbon
Avenida da Liberdade 196-200,
3rd Floor, 1269-121
Lisbon, Portugal

Tel: +351 21 316 4600
Fax: +351 21 316 4693
Email: [email protected]

Consulate of Canada in Faro
Rua Frei Lourenço de Santa Maria No. 1,
1st Floor, Apartado 79, 8000-352
Faro, Portugal

Tel: +351 289 803 757
Fax: +351 289 880 888
Email: [email protected]

Consulate of Canada in Ponta Delgada
Rua D’Agua, 28, 9500-016
Ponta Delgada, São Miguel,
Azores, Portugal

Tel: +351 296 281 488
Fax: +351 296 287 769
Email: [email protected]

You can apply for passport renewal or a new passport at the Embassy of Portugal in Ottawa, or a Portuguese Consulate. You must go in person. The address of each consular unit can be found in the Contact Details section of this guide.

You’ll need an updated and valid ID card. This cannot be replaced by any other document.

Permits to reside, work and/or study in Canada are granted by the Canadian authorities and not the Embassy of Portugal.

For information on working in Canada, you should visit the Citizenship and Immigration website.

Canadian citizens are being urged to avoid non-essential travel to any country – including Portugal. If you urgently need to fly to Portugal, make sure to contact the Embassy of Portugal in Ottawa to get the latest information on the correct procedure.

In normal times, the Canadian government recommends taking normal security precautions while visiting Portugal.

Yes, but make sure that your passport is valid for at least 3 months beyond the date you expect to leave the Schengen area.

Since Portugal is a Schengen area country, you won’t need a visa for a stay of up to 90 days in any 180-day period. Keep in mind that stays are cumulative that include visits to any other Schengen area country. If you’re staying for longer, you’ll need to obtain a visa.

Foreign nationals are not allowed to enter Canada to visit, or as a tourist at this time. There are exemptions for fully vaccinated travelers, but only if they are traveling for a very specific purpose. You can use this tool to check if you’re eligible to enter Canada during the Covid-19 pandemic.

IN CONCLUSION

You should now have a better understanding of the legalization process at the Portugal Embassy in Ottawa, together with the other consular services offered at the Embassy and Consulates.

Admittedly, authentication and legalization can get complicated: there are multiple entities involved in the process, as well as specific procedures to follow.

At Document Authentication Canada, we help facilitate the legalization of documents in Canada, navigating through the bureaucracy on your behalf so that you avoid unnecessary delays. Get in touch with our expert team on 1-855-700-5840 to request a quote and a free document evaluation.

Portugal Embassy Canada

About The Author

Nidhal Abu, Director of Operations

Nidhal is an expert in the international community in Ottawa and is currently completing his paralegal license. He manages all client relationships and oversees DAC’s daily operations.