Romania Embassy in Canada
The Romania Embassy in Ottawa and its Consulates provide consular assistance to Romanian citizens living or traveling in Canada. They also assist foreign nationals who wish to visit, work, or reside in Romania.
This guide contains all you need to know about document legalization at the Romania Embassy in Canada or Consulates, including processing times, applicable fees, and how to properly submit your documents.
Table of Contents
Romania Embassy in Canada
The Romania Embassy in Ottawa operates alongside two Romanian Consulates: one in Toronto and one in Montreal. To have your documents legalized, you must either visit or mail them to the appropriate Consulate based on your province of residence. Keep in mind that Romanian Consulates will only legalize documents that have first been authenticated by Global Affairs Canada.
In addition to document legalization, the Romanian Consulates provide a range of consular services, including visa issuance, signature and document certification, criminal record verification, proof of residence, temporary travel documents, and confirmation that a document has been reviewed by the Consulate. They also offer guidance on matters such as traveling with pets, transporting human remains or ashes to Romania, and other special consular requests.
Contact details
Romania Embassy in Ottawa
- 655 Rideau Street, Ottawa, Ontario, K1N 6A3, Canada
- +1 613 789 3709, +1 613 789 5345, +1 613 789 4037, +1 613 789 4038
- +1 613 789 4365
Consulate General in Toronto
- 789 Don Mills Road, Unit 501, Toronto, ON M3C 1T9
- +1 416 585 2444 (general), +1 416 585 5802‑7898 (consular emergencies)
- +1 416 585 9192
- [email protected] (main)
- [email protected] (for consular/inquiries)
Consulate General in Montreal
- 1010 Rue Sherbrooke Ouest, Bureau 610 (6th fl.), Montreal, QC H3A 2R7
- +1 514 876 1792‑1793 (general), +1 438 520 1494 (emergencies)
- [email protected]
- +1 514 876 1797
Consulate General in Vancouver
- Suite 855, 555 Burrard Street, Two Bentall Centre, Vancouver, BC V7X 1M8
- +1 604 633 0986 (general)
- +1 604 369 3286 (after-hours emergency)
- [email protected]
- +1 604 633 0757
Opening Hours
Romania Embassy – Ottawa
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Monday to Friday, 9:00 a.m.–1:00 p.m. and 2:00 p.m.–6:00 p.m. (EST)
Office Hours (by appointment only)
Consulate General of Romania – Toronto
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Monday to Friday, 9:30 a.m.–12:30 p.m. & 1:30 p.m.–4:00 p.m.
Public Hours (by appointment only):
How to Book: All appointments must be arranged online via the official e‑Consulat system at www.econsulat.ro
Consulate General of Romania – Montreal & Vancouver
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Operating on appointment-only basis, though specific hours are not publicly listed.
(You must schedule an appointment through the respective mission’s official website.)
Visa Applications & Other Services
- Visas and Consular Services (Ottawa): In-person visits must occur during office hours, except on Romanian or Canadian statutory holidays
- Visa Apps are processed online via the Romanian Ministry of Foreign Affairs portal, but in-person submission requires attendance during consular opening hours.
Payment methods
For document legalization and other consular services, payments must be made by money order or certified cheque, issued to the appropriate diplomatic mission.e.g., For the Romania Embassy in Ottawa: Payable to “Embassy of Romania”.
Cash, personal cheques, and credit/debit card payments are not accepted. Always confirm the correct payee and amount when booking your appointment or before mailing your documents
List of Consular Services at the Romania Embassy in Canada and Consulates
- Romanian passport applications and renewals for Romanian citizens residing in Canada (by appointment only via the eConsulat platform).
- Notarial services, including authentication of signatures, powers of attorney, declarations, and affidavits (appointment required).
- Legalization of documents, including public documents issued in Canada (must be authenticated by Global Affairs Canada first).
- Assistance in cases of emergency for Romanian citizens in distress (e.g., arrest, hospitalization, death, loss of travel documents).
- Issuance of travel documents, such as temporary passports or emergency travel documents for Romanian nationals.
- Visa services for foreign nationals planning to travel to Romania (short-stay and long-stay visas; in-person submission required).
- Citizenship services, including confirmation of Romanian citizenship and related documentation.
- Registration of vital events such as birth, marriage, or death of Romanian citizens abroad for transcriptions into Romanian civil records.
Important Notes on Romanian Consular Jurisdictions in Canada
- Romania Embassy in Ottawa: Serves Ontario (excluding the Greater Toronto Area), Quebec (except Montreal), Manitoba, New Brunswick, Nova Scotia, Prince Edward Island, Newfoundland & Labrador, Nunavut, Yukon, and Northwest Territories.
- Consulate General of Romania in Toronto: Serves the Greater Toronto Area and Southern Ontario.
- Consulate General of Romania in Montreal: Serves Montreal and surrounding areas in Quebec.
- Consulate General of Romania in Vancouver: Serves British Columbia, Alberta, and Saskatchewan.
Using Canadian Apostille for Romania
Canada is a party to the Hague Apostille Convention, which simplifies the use of Canadian public documents in Romania and other member states. Instead of consular legalization at Romanian missions, you now need a Canadian‑issued apostille.
According to the Romania Embassy in Ottawa, Canadian documents (public or official) must first be authenticated with an apostille issued by Global Affairs Canada or a designated provincial authority.
The Romanian diplomatic mission (Embassy in Ottawa or Consulates-General in Canada) will then provide a final authentication of the apostille if necessary .
Private documents (e.g., translations, copies) may need notarization by a Canadian notary public before apostille is issued to ensure validity .
Once the document includes a valid apostille, it is accepted in Romania without further legalization.
Apostille Process for Canadian Documents Intended for Romania
| All Documents | |
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When is an apostille needed? |
Canadian public documents to be used in Romania require a single-step apostille issued by Global Affairs Canada or designated provincial authorities. |
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Description |
Common documents include:
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Who can apply? |
Canadian citizens and foreign nationals in Canada who need to use Canadian-issued documents in Romania. |
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Fee (in CAD) |
Apostille issuance from Global Affairs Canada itself is free. Some provinces charge fees for apostilles; for example, Quebec charges CAD 65 per document, and Alberta charges CAD 25 per document.
Notarial charges may also apply, provided by the Romania Embassy and Consulates in Canada. The fee is US$50 per notarial act (signature/seal), payable at the time of the appointment.
Notarial services by Canadian notaries public (Private Canadian notaries) typically range between CAD 35 and CAD 160 per document, depending on the provider and document type. |
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Processing Time |
Notarial processing (if required) typically takes about 5 business days.
Apostille issuance by Global Affairs Canada or provincial authorities may take 10–20 business days.
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Criteria for apostille |
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How to submit |
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Submission Notes |
Courier waybills with account numbers are not accepted; only prepaid shipping labels or envelopes.
Notarization must be completed before submission if the document is unofficial, a translation, or lacks formal certification.
If unsure, notarization prior to apostille submission is recommended to avoid rejection.
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Looking for a Faster Apostille?
Travel & Passport Services at the Romania Embassy
Romanian citizens in Canada can access the following travel and passport services from the Romania Embassy in Canada, Ottawa, or Consulates – General in Toronto, Montreal, and Vancouver, strictly by appointment, per official guidance:
- New and renewed Romanian biometric passports:
- Full-validity passport (adults, 18+): 258 RON (~$55 CAD)
- Passports for minors (12–17): 234 RON (~$50 CAD)
- Temporary passports: 96 RON (~$20 CAD)
- Temporary travel documents are issued in emergencies (lost/stolen/damaged passports) and are valid for one-way travel to Romania, with a 1-year validity.
- Consular registration is available to Romanian nationals residing or traveling in Canada, ensuring they receive updates and assistance during emergencies.
- Emergency travel support covers lost or stolen passports, repatriation, or rapid return to Romania.
Application Process & Payment
Appointments for all services, passport issuance, renewals, temporary documents, must be scheduled via the eConsulat platform or through mission websites. Walk-ins are not permitted. Biometric data capture is required in person.
Documents required include:
- A completed application form
- Current or expired passport
- Proof of Romanian citizenship (e.g., birth or civil status certificate)
- Passport-style photographs
- Any additional documents for minors or first-time applicants
Processing times vary but typically take 2 to 4 weeks. Temporary travel documents may be issued same-day.
Payment Methods:
Fees are payable in Canadian dollars or Romanian lei. Accepted forms are cash or certified/cashier’s cheque. Visa surcharge for urgent service adds €15 to the standard fee. Fees are non-refundable.
Key Details
- All services are by appointment only, walk-ins are not accepted
- Consular registration helps with emergency support and receiving official alerts
- Temporary travel documents are valid for 30 days and intended for one-way return to Romania
- Passport validity: 10 years for adults, 5 years for minors, 1 year for temporary documents
Immigration & Citizenship Services at Romania Embassy in Canada
The Romania Embassy in Ottawa, together with the Consulates-General in Toronto, Montreal, and Vancouver, delivers immigration and citizenship services to Romanian nationals as well as Canadian and foreign residents in Canada looking to visit, work, study, or relocate to Romania. All such services are provided by appointment only, and include visa processing, passport issuance, civil registration, document legalization, and citizenship matters.
Visa Applications
- Visa Requirement: While Canadian citizens do not require visas for short-term visits, all other nationalities must obtain an appropriate visa before traveling.
- Visa Types: Services include Schengen short-stay visitor visas (tourism, business, transit), long-stay national visas (study, work, family reunification), and official/diplomatic visas.
- Application Process: Applicants must book an appointment through mission websites or via the official eConsulat portal, and apply in person. Walk-ins not accepted.
- Processing Times & Fees: Fees vary by visa type and length of stay; all consular fees are listed officially in the Embassy’s procedures and fee schedule. An urgent processing option (visa issued within 48 hrs) is available, reduced by €15, as per official notice.
Citizenship & Civil Registration Services
- Services include registration of births, marriages, and deaths abroad in Romanian records, and citizenship applications or restoration based on descent. These are available by appointment only.
- Applicants must bring relevant documents (e.g. Canadian civil certificates, translations, Romanian ancestry proof) duly legalized or apostilled.
- Consular officials provide guidance on naturalization, dual citizenship, and documentation needed.
Document Legalization & Notarial Services
- The missions offer notarial acts (signature authentication, powers of attorney, affidavits) and legalization for documents destined for use in Romania, after Canadian apostille or authentication (e.g. Global Affairs Canada). Details expounded earlier.
Important Notes
- Appointment Required: All services operate strictly by appointment.
- Payment Methods: Fees are paid via cash or Canadian money orders/certified cheques (no personal cheques, credit cards, or cash accepted).
- Currency & Refunds: Plotters must pay in Canadian dollars; fees are non-refundable, unless otherwise specified in the consular fee schedule.
Urgent Visa Services: Emergency or expedited processing is available at an additional fee (€15 ) when issued within 48 hours .
FAQs for Romania Embassy in Canada
Do I still need to legalize Canadian documents at the Romania Embassy?
No. Since January 2024, Canada is part of the Apostille Convention. Romanian authorities now accept apostilled Canadian documents, so legalization at the Romania Embassy is no longer required
What is an apostille, and is it valid in Romania?
An apostille is a form of international certification accepted by all Hague Convention countries. Romania, being a member, accepts apostilled Canadian documents as legally valid.
How do I get an apostille on my Canadian documents for use in Romania?
To use your Canadian documents in Romania, you must obtain an apostille from Global Affairs Canada. DAC can assist you with preparing and submitting your documents for apostille certification.
Does the Romania Embassy in Canada provide document legalization services anymore?
For most documents issued in Canada, legalization is no longer required due to the apostille process. The embassy may still legalize documents in certain exceptional cases, but apostilles are now the standard for Romania.
Can Document Authentication Canada help with apostilles for Romania?
Yes. DAC offers full support for obtaining apostilles from Global Affairs Canada, ensuring your documents are correctly prepared and recognized in Romania
Do I still need certified translations for Romanian authorities?
Yes. If your apostilled document is in English or French, Romanian authorities may require a certified translation into Romanian. DAC provides certified translation services that meet embassy and government standards.
How long does it take to apostille a document for Romania from Canada?
Apostille processing at Global Affairs Canada typically takes 7 to 10 business days. DAC can handle the submission and retrieval to save you time and reduce delays.
Does the Romania Embassy in Canada offer visa or passport services?
Yes. The Romania Embassy provides consular services such as visa applications, Romanian passport renewals, and civil status registration. However, DAC only handles document authentication, legalization, notarization, and certified translation services.
What types of documents can be apostilled for use in Romania?
Common apostille-eligible documents include birth certificates, marriage certificates, RCMP police checks, academic transcripts, power of attorney documents, and corporate records.
Where can I get an apostille in Canada for Romanian use?
Apostilles for Canadian documents can be issued by Global Affairs Canada or a designated provincial authority, depending on where the document was issued and what type it is. For example, birth or marriage certificates may be apostilled by the province where they were registered, while federal documents are apostilled by Global Affairs Canada. Document Authentication Canada (DAC) can guide you on the correct authority and handle the entire apostille process, from application to delivery, on your behalf.
IN CONCLUSION
You should now have a clearer understanding of the apostille process and consular services related to the Romania Embassy in Canada.
Whether you need documents apostilled for use in Romania, require certified translations into Romanian, or are dealing with notarial paperwork for legal, academic, or personal matters, it’s important to follow the correct procedures and ensure your documents meet Romanian requirements.
Navigating these processes can be time-consuming, especially when different jurisdictions and language requirements are involved. That’s where Document Authentication Canada (DAC) can help. We assist individuals and businesses by managing the entire document preparation process, including notarization, apostille certification, and certified translation, all in compliance with Romanian standards.
Whether you’re preparing documents for immigration, dual citizenship, corporate expansion, or academic purposes in Romania, our experienced team will take care of the details so you don’t have to.
Contact DAC today at 613-229-6674 for a free document review or a personalized quote. We’re here to simplify the process, every step of the way.
About The Author
Muna Hasen, Director of Customer Experience
Muna Hasen brings a strong background in legal support and community engagement. Born and raised in Ottawa, she has gained valuable experience both across Canada and internationally. Muna is committed to client-centered service, ensuring every interaction is guided by clarity, professionalism, and trust.